How to Use the To-Do List in Microsoft Outlook on Windows 11

Posted on 19th June 2023

The To-Do List is a handy tool in Microsoft Outlook that can help you keep track of tasks and to-do items. You can use the To-Do List to view and organize your tasks by date, priority, or category. You can also use the To-Do List to set reminders for yourself, and to share tasks with others.

Viewing Your To-Do List

Open Microsoft Outlook.
Click the View tab.
Click To-Do List in the Layout group.

Your To-Do List will appear in the Navigation Pane, on the left-hand side of the Microsoft Outlook window.

Organizing Your To-Do List

You can use the To-Do List to organize your tasks by date, priority, or category. To do this:

Click the View tab.
Click To-Do List in the Layout group.
Click the Arrange By button, and then click Date, Priority, or Category.

Your tasks will be sorted according to the option you selected.

Setting Reminders

You can use the To-Do List to set reminders for yourself. To do this:

Open the task that you want to set a reminder for.
Click the Task tab.
Click Reminder in the Options group.
Enter the date and time when you want to be reminded, and then click OK.

Sharing Tasks

You can use the To-Do List to share tasks with others. To do this:

Open the task that you want to share.
Click the Task tab.
Click Share in the Manage group.
Enter the email addresses of the people you want to share the task with, and then click Send.

Your task will be sent as an email message to the people you selected.

To-Do List is a feature in Microsoft Outlook that helps you keep track of your tasks. You can use it to create new tasks, set deadlines, and add notes. To-Do List is available in Outlook for Windows and Outlook for Mac.

In Outlook for Windows, the To-Do List is located in the Navigation Pane. To open the To-Do List, click the down arrow next to Tasks, then click To-Do List.

In Outlook for Mac, the To-Do List is located in the Folder Pane. To open the To-Do List, click the Tasks icon in the Folder Pane.

To create a new task, click the New Task button in the To-Do List. In the New Task window, enter the task name, then click the Save button.

To add a deadline to a task, click the task, then click the Due Date button. In the Due Date window, select the date and time when the task is due, then click the Save button.

To add a note to a task, click the task, then click the Add Note button. In the Add Note window, enter the note, then click the Save button.

To mark a task as complete, click the task, then click the Mark as Complete button.

To delete a task, click the task, then click the Delete button.

If you’re using Microsoft Outlook on Windows 11, you can take advantage of the To-Do List feature to help you keep track of your tasks. Here’s how to use the To-Do List in Microsoft Outlook on Windows 11.

To access the To-Do List, click on the View tab and then select To-Do List from the Layout group.

You can add tasks to the To-Do List by clicking on the New Task button.

In the New Task window, you can enter the details of the task, such as the subject, start date, due date, and any notes. You can also set a priority for the task and specify if it’s part of a project.

Once you’ve added a task to the To-Do List, you can mark it as complete by selecting it and then clicking on the Mark Complete button.

You can also edit a task by double-clicking on it. This will open the task in the Task window where you can make changes and then save them.

The To-Do List is a great way to keep track of your tasks in Microsoft Outlook on Windows 11. By using the features, you can easily add, edit, and delete tasks.