How to Use Search Folders in Microsoft Outlook on Windows 11
Posted on 17th June 2023
Introduction
Search folders are a useful tool in Microsoft Outlook that can help you organize your inbox by creating virtual folders that display all emails matching certain criteria. This can be useful if you want to quickly find all emails from a certain sender, or all emails with a certain subject line. In this article, we’ll show you how to create and use search folders in Microsoft Outlook on Windows 11.
Creating a Search Folder
To create a new search folder, first click on the Folder tab at the top of the Outlook window. Then, click on the New Search Folder button in the New section of the ribbon. A new window will appear. In this window, you’ll see a list of different types of search folders that you can create. Select the type of search folder that you want to create, and then click on the Choose button. A new window will appear with options for configuring the search folder. Select the options that you want, and then click on the OK button. The search folder will now be created and will appear in the list of folders in Outlook.
Using a Search Folder
To use a search folder, simply click on it in the list of folders in Outlook. The search folder will show all emails matching the criteria that you selected when you created the search folder. You can use the search folder just like any other folder in Outlook, and you can even move emails into the search folder if you want to.
Conclusion
Search folders are a useful tool in Microsoft Outlook that can help you organize your inbox. In this article, we’ve shown you how to create and use search folders in Microsoft Outlook on Windows 11.
To create a Search Folder, right-click on the Search Folders item in the Folder Pane and select New Search Folder… from the menu.
In the New Search Folder dialog that appears, select one of the pre-configured searches from the list or click the Choose… button to create a Custom Search Folder.
If you choose to create a Custom Search Folder, you will be presented with a second dialog where you can specify the search criteria.
Once you have configured the search criteria, click the OK button to create the Search Folder.
The new Search Folder will appear in the Folder Pane beneath the Search Folders item.
To access the search results, simply click on the Search Folder. The results will be displayed in the main window.
You can also customize the way the search results are displayed by clicking the View Settings… button on the toolbar.
This will bring up the View Settings dialog where you can specify which columns should be displayed and in what order.
You can also use the View Settings dialog to apply conditional formatting to the search results. For example, you could have all unread messages displayed in bold.
Once you have customized the search results to your liking, click the OK button to save your changes.
Search folders are a great way to keep your inbox organized in Microsoft Outlook on Windows 11. You can create a search folder for each project you’re working on, for example, and then add all of the related emails to that folder. Search folders are also useful for keeping track of emails from certain people or with certain keywords.
To create a search folder, first click the “File” tab at the top of the Outlook window. Then, click “New” and “Search Folder.”
In the “Create a Search Folder” window that appears, you’ll see a list of different types of search folders you can create. Choose the one that best fits your needs.
For example, if you want to create a search folder for all emails from a certain person, choose the “From” option. If you want to create a search folder for all emails with a certain keyword in the subject line, choose the “Subject” option.
Once you’ve selected the type of search folder you want to create, give the folder a name and click “OK.”
Outlook will now create the search folder and populate it with all of the relevant emails. You can access your search folder by clicking the “Folder” tab at the top of the Outlook window and selecting it from the list on the left.
If you want to add more criteria to an existing search folder, right-click the search folder and select “Edit.” In the “Edit Search Folder” window that appears, you can add additional conditions under the “And” or “Or” sections.
For example, if you have a search folder for all emails from a certain person, you could add an “Or” condition to also include emails with that person in the To field.
When you’re finished adding conditions, click “OK” to save your changes.
If you want to save a search so that you can come back to it later, you can create a search folder. Search folders are virtual folders that display the results of a search. You can create as many search folders as you want, and you can put them in any folder that you want. You can even put them in the same folder as the original items.
To create a search folder, do the following:
1. In the Folder Pane, right-click the folder that you want to search. For example, right-click your Inbox.
2. Click New Search Folder.
3. In the New Search Folder dialog box, click the type of search that you want to do, and then click Add.
4. In the Name box, type a name for the search folder.
5. In the Search Folder Contains box, click the type of items that you want to include in the search folder. For example, click E-mail Messages.
6. If you want to specify additional criteria for the search, click Criteria, and then click the criterion that you want to use.
7. To include subfolders in the search, select the Search Subfolders check box.
8. Click OK.
The search folder is added to the Folder Pane, and the search results are displayed in the message list.
