How to Use Message Recall in Microsoft Outlook on Windows 11
Posted on 15th June 2023
Overview
Message Recall is a feature in Microsoft Outlook that allows you to recall or replace an email message that you have already sent. This can be useful if you sent an email to the wrong person, or if you included sensitive information in an email and need to replace it with updated information.
Instructions
- Open Microsoft Outlook and click on the “File” tab.
- Click on “Info” and then click on “Manage Rules & Alerts” in the drop-down menu.
- Click on the “New Rule” button and select “Apply rule on messages I send” in the first drop-down menu.
- Click on the “Next” button.
- Select “Yes” in the second drop-down menu and click on the “Next” button.
- Select “Recall this message” in the third drop-down menu and click on the “Next” button.
- Click on the “Finish” button.
Restrictions
Message recall only works if the recipient of the email message uses Microsoft Outlook and has their email account configured to use Microsoft Exchange Server.
How to Use Message Recall in Microsoft Outlook on Windows 11
Introduction
Message recall is a feature in Microsoft Outlook that allows you to recall or replace an email message that you have sent. This can be useful if you sent a message to the wrong person, or if you included incorrect information in the message. In order to recall a message, you must have the Microsoft Exchange Server account type configured in Outlook. If you do not have an Exchange Server account, you will not be able to recall messages.
Instructions
Step 1
Open Microsoft Outlook and click on the “File” tab. Click on “Info” and then click on “Account Settings”.
Step 2
Click on the “Account Settings” tab and then double-click on your Exchange Server account. Click on the “More Settings” button.
Step 3
Click on the “Advanced” tab and then click on the “Message Recall” button. Select the “Recall This Message” option and click on the “OK” button.
Step 4
Click on the “Recall This Message” button and then click on the “Delete unread copies of this message” option. Click on the “OK” button.
Step 5
Click on the “Send” button to recall the message.
Tips
- You can only recall messages that have not been read by the recipient.
- If the recipient has read the message, you will not be able to recall it.
- You can only recall messages that were sent within the last 7 days.
- If the message was sent more than 7 days ago, you will not be able to recall it.
- You can only recall messages that were sent from your Exchange Server account.
- If the message was sent from a different account, you will not be able to recall it.
Warnings
- If the message has already been read by the recipient, you will not be able to recall it.
- If the message was sent more than 7 days ago, you will not be able to recall it.
- If the message was sent from a different account, you will not be able to recall it.
In order to successfully use Message Recall in Microsoft Outlook on Windows 11, here are some things you need to know and keep in mind:
First and foremost, Message Recall can only be used on messages that were sent within the last 7 days, and only if the message has not already been read by the recipient.
In order to recall a message, open the message in question and click on the “Actions” menu. From there, select “Recall This Message.”
You will then be given the option to “Delete unread copies of this message” or “Delete unread copies and replace with a new message.” Choose the option that best suits your needs.
If you choose to delete unread copies of the message, keep in mind that any recipients who have already read the message will still have access to it.
If you choose to delete unread copies and replace with a new message, you will be given the opportunity to type a new message. Once you are satisfied with your new message, click “Send.”
Keep in mind that there is no guarantee that your message will be successfully recalled. If the recipient has already read the message, there is nothing you can do to recall it.
Additionally, Message Recall only works if both the sender and the recipient are using Microsoft Outlook. If the recipient is using a different email client, the message will not be recalled.
Finally, recall messages with caution. Once you recall a message, there is no way to undo it. Make sure that you really want to recall the message before you do so.
How to Use Message Recall in Microsoft Outlook on Windows 11
Open the Message Recall Window
- Open Outlook.
- Click the Message tab on the Ribbon.
- Click Recall This Message in the Move group.
Recall a Message
When you recall a message, you are essentially asking the mail server to try to delete the message from the recipient’s mailbox and replace it with a new message that you compose. If the mail server is able to delete the message from the recipient’s mailbox, the recipient will receive your replacement message. If the mail server is unable to delete the message, the recipient will still receive the original message.
- Open the Message Recall window.
- Select the Delete unread copies of this message option.
- Click Delete unread copies and replace with a new message.
- Click Send.
Recall a Message
When you recall a message, you are essentially asking the mail server to try to delete the message from the recipient’s mailbox and replace it with a new message that you compose. If the mail server is able to delete the message from the recipient’s mailbox, the recipient will receive your replacement message. If the mail server is unable to delete the message, the recipient will still receive the original message.
- Open the Message Recall window.
- Select the Delete unread copies of this message option.
- Click Delete unread copies and replace with a new message.
- Click Send.
