How to Prioritize Tasks in Microsoft To Do on Windows 11

Posted on 20th June 2023

In the fast-paced world we live in, it’s easy to get bogged down by all the things we have to do. From work tasks to personal errands, there never seems to be enough time in the day. This is where Microsoft To Do comes in. Microsoft To Do is a free app that helps you manage your day-to-day tasks. With Microsoft To Do, you can create a to-do list, set reminders, and track your progress.

In this article, we’ll show you how to prioritize tasks in Microsoft To Do on Windows 11. We’ll go over how to create a task list, how to set priorities, and how to view your tasks by priority.

Creating a Task List

To get started, open Microsoft To Do and click “New List” in the top-left corner.

Enter a name for your list and click “Add.”

Now, you can start adding tasks to your list. To add a task, click “New Task” and enter a name and description for the task.

You can also set a due date, reminder, and priority for the task. When you’re finished, click “Add.”

Setting Priorities

You can set a priority for each task on your list. To do this, click on the task and click the “Priority” drop-down menu.

You can choose from “Low,” “Medium,” or “High” priority. The default priority is “Medium.”

If you want to change the priority of multiple tasks at once, you can select multiple tasks by holding down the “Ctrl” key and clicking on each task. Then, click the “Priority” drop-down menu and choose the new priority.

Viewing Tasks by Priority

You can view your tasks by priority by clicking the “Priority” drop-down menu in the top-right corner and selecting “Show Tasks by Priority.”

This will group your tasks by priority, so you can see which tasks are most important.

You can also click the “Due Date” drop-down menu to view your tasks by due date.

If you want to see all of your tasks in one list, you can click the “All Tasks” drop-down menu.

Marking Tasks as Complete

As you complete tasks, you can mark them as complete. To do this, click on the task and click the “Mark as Complete” button.

The task will be moved to the “Completed” section of your list.

If you want to mark multiple tasks as complete at once, you can select multiple tasks by holding down the “Ctrl” key and clicking on each task. Then, click the “Mark as Complete” button.

Conclusion

Microsoft To Do is a great way to manage your day-to-day tasks. With Microsoft To Do, you can create a to-do list, set priorities, and view your tasks by priority.

If you have a lot of tasks to complete, it can be difficult to know where to start. Microsoft To Do can help you prioritize your tasks so you can get your most important work done first.

To prioritize your tasks in Microsoft To Do:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the task you want to prioritize.

4. Click the Priority button at the top of the screen.

5. Choose Low, Medium, or High from the menu.

You can also set a due date for your task. Tasks with due dates will appear in the Today and Upcoming views so you can see what’s due when. To set a due date:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the task you want to set a due date for.

4. Click the Due Date button at the top of the screen.

5. Choose a date from the calendar.

6. Click the Save button.

Tasks with due dates will appear in the Today and Upcoming views so you can see what’s due when. You can also filter your tasks by due date so you can see what’s due today, tomorrow, this week, or next week.

To filter your tasks by due date:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the Filter button at the top of the screen.

4. Choose Today, Tomorrow, This Week, or Next Week from the menu.

5. Your tasks will be filtered by the due date you chose.

You can also prioritize your tasks by adding them to a list. To add a task to a list:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the task you want to add to a list.

4. Click the Add to List button at the top of the screen.

5. Choose a list from the menu.

6. Click the Save button.

Tasks can be added to more than one list. You can use lists to organize your tasks by project, by due date, or by any other criteria you choose.

Microsoft To Do also has a feature called My Day. My Day is a list of tasks that you want to complete today. You can add tasks to My Day manually, or you can let Microsoft To Do suggest tasks for you.

To add a task to My Day:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the task you want to add to My Day.

4. Click the Add to My Day button at the top of the screen.

5. Your task will be added to the My Day list.

To let Microsoft To Do suggest tasks for you:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the My Day button at the top of the screen.

4. Click the Suggestions tab.

5. Microsoft To Do will suggest tasks for you based on your past behavior.

6. To add a task to your My Day list, click the Add to My Day button next to the task.

My Day is a great way to get an overview of what you need to do today. You can also use it to plan your day so you can make sure you’re prioritizing your most important tasks.

If you’re looking for a more flexible way to organize your tasks, you can use tags. Tags are labels that you can add to your tasks. You can use tags to group together related tasks, or to add additional information to a task.

To add a tag to a task:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the task you want to add a tag to.

4. Click the Tags button at the top of the screen.

5. Type a tag name into the field and press Enter.

6. Your tag will be added to the task.

7. To remove a tag from a task, click the x next to the tag.

Tags are a great way to organize your tasks in a way that works for you. You can use as many or as few tags as you want, and you can create your own tag names.

Microsoft To Do also has a feature called Flagged Email. Flagged Email allows you to flag emails in your Outlook inbox and have them appear in your Microsoft To Do list. This can be a great way to keep track of emails that you need to take action on.

To flag an email in Outlook:

1. Open Outlook and sign in with your Microsoft account.

2. Click the Inbox tab.

3. Right-click the email you want to flag.

4. Click the Flag button.

5. Your email will be added to your Microsoft To Do list.

To flag an email in Microsoft To Do:

1. Open Microsoft To Do and sign in with your Microsoft account.

2. Click the Tasks tab at the bottom of the screen.

3. Click the Flagged Email tab.

4. Click the email you want to flag.

5. Click the Flag button.

6. Your email will be added to your Microsoft To Do list.

Flagged Email is a great way to keep track of important emails. It can also be a great way to make sure you don’t forget to follow up on an email.

Microsoft To Do is a great way to organize your tasks and get your work done. By using the priority, due date, and list features, you can make sure your most important tasks are always front and center. And by using tags and Flagged Email, you can add an extra layer of organization to your tasks.