How to Create Crosstab Queries in Microsoft Access on Windows 11

Posted on 19th June 2023

Crosstab queries are a type of summative query that allows you to summarize data in a more flexible way than other types of Access queries. For example, you can use a crosstab query to calculate summaries such as sums, averages, or counts. This tutorial will show you how to create crosstab queries in Microsoft Access on Windows 11.

Create a Crosstab Query

To create a crosstab query, you first need to create a query in Microsoft Access. To do this, open Microsoft Access and click on the “Create” tab on the ribbon. Then, click on the “Query Design” button in the “Other” group.

Next, select the table or tables that you want to use in your query from the “Show Table” dialog box and click “Add.”

Once you have added the tables you want to use, double-click on the fields that you want to include in your query results. The fields will appear in the “Field” row in the query design grid.

Now, you are ready to create your crosstab query. To do this, click on the “Crosstab” button in the “Query Type” group on the “Design” tab.

The “Crosstab Query Wizard” will appear. In the first step of the wizard, you will need to choose the field that you want to use as the row headings for your crosstab query. For this example, we will use the “Country” field.

In the second step of the wizard, you will need to choose the field that you want to use as the column headings for your crosstab query. For this example, we will use the “Month” field.

In the third step of the wizard, you will need to choose the field that you want to use to calculate the summaries for your crosstab query. For this example, we will use the “Sales” field.

Finally, in the fourth step of the wizard, you will need to choose the type of summary that you want to calculate for your crosstab query. For this example, we will choose the “Sum” option.

Once you have chosen all of the options for your crosstab query, click “Finish” to create the query.

Your crosstab query will now be displayed in the query design grid. You can run your query by clicking on the “Run” button on the “Design” tab.

Modify a Crosstab Query

Once you have created a crosstab query, you may want to modify it. To do this, open the query in Microsoft Access and click on the “Design” tab.

In the “Query Type” group, you will see the “Crosstab” button. This button will be highlighted if the query is a crosstab query.

You can modify the options for your crosstab query by clicking on the “Crosstab” button. This will open the “Crosstab Query Wizard.”

In the first step of the wizard, you can choose a different field to use as the row headings for your crosstab query. For this example, we will keep the “Country” field.

In the second step of the wizard, you can choose a different field to use as the column headings for your crosstab query. For this example, we will keep the “Month” field.

In the third step of the wizard, you can choose a different field to use to calculate the summaries for your crosstab query. For this example, we will keep the “Sales” field.

Finally, in the fourth step of the wizard, you can choose a different type of summary to calculate for your crosstab query. For this example, we will keep the “Sum” option.

Once you have chosen all of the options for your crosstab query, click “Finish” to save the changes.

Your crosstab query will now be updated with the new options. You can run your query by clicking on the “Run” button on the “Design” tab.

Delete a Crosstab Query

If you no longer need a crosstab query, you can delete it. To do this, open the query in Microsoft Access and click on the “Design” tab.

In the “Query Type” group, you will see the “Crosstab” button. This button will be highlighted if the query is a crosstab query.

You can delete the crosstab query by clicking on the “Crosstab” button and then clicking on the “Delete” button.

Conclusion

Crosstab queries are a type of summative query that allows you to summarize data in a more flexible way than other types of Access queries. You can use a crosstab query to calculate summaries such as sums, averages, or counts. This tutorial has shown you how to create, modify, and delete crosstab queries in Microsoft Access on Windows 11.

To continue creating your crosstab query in Microsoft Access on Windows 11, you will need to add a few more elements.

First, you will need to add a field that contains the values that you want to show in your crosstab query. This field can be found in the “Fields” section of the “Design” tab.

Next, you will need to add a “Column Heading” field. This field will be used to specify the values that will be shown in the columns of your crosstab query.

Finally, you will need to add a “Row Heading” field. This field will be used to specify the values that will be shown in the rows of your crosstab query.

Once you have added all of these fields, you will be able to run your crosstab query by clicking the “Run” button in the “Design” tab.

A crosstab query is a type of select query that allows you to summarize data from your database. For example, you could use a crosstab query to summarize the number of orders placed by each customer, or to calculate the average order value for each product.

To create a crosstab query in Microsoft Access, open the query design view and add the fields that you want to include in your query. In the “Columns” area, choose the field that you want to use as your row label. In the “Rows” area, choose the field that you want to use as your column label. Finally, in the “Values” area, choose the field that you want to use to calculate your summary values.

Once you have added all of the fields that you want to include in your query, you can run your query by clicking the “Run” button on the toolbar. Your crosstab query will be displayed in a datasheet view, with the row label field being used as the first column and the column label field being used as the second column.