How to Compose and Send Emails in Microsoft Outlook on Windows 11
Posted on 15th June 2023
Microsoft Outlook
Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing. It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules. Microsoft released the first version of Outlook in 1992, and since then it has become the most widely used email program in businesses and homes.
Compose Emails
To compose an email in Microsoft Outlook, first open the program and click on the “New” button in the top left corner. A new message window will open. In the “To” field, enter the email address of the person you want to send the message to. In the “Subject” field, enter a brief subject line for your email. Then, in the main body of the message, type out the email you want to send. When you’re finished, click on the “Send” button in the top right corner of the message window.
Send Emails
Once you have composed an email in Microsoft Outlook, you can send it by clicking on the “Send” button in the top right corner of the message window. Your email will be sent immediately. You can also save your email as a draft by clicking on the “Save” button in the top right corner, or you can cancel your email by clicking on the “Close” button in the top right corner.
Microsoft Outlook Tips
- To add a CC or BCC recipient, click on the “Cc” or “Bcc” button in the message window. A new “Cc” or “Bcc” field will appear, where you can enter the email address of the person you want to add.
- To add an attachment to your email, click on the “Attach” button in the message window. A new “Attach” field will appear, where you can browse your computer for the file you want to attach.
- To insert a hyperlink in your email, highlight the text you want to turn into a link, then click on the “Insert” button in the message window. A new “Insert” field will appear, where you can enter the URL of the link you want to insert.
Assuming you have Outlook open:
1. Click on “New Email” near the top left of the screen.
2. Enter the email address of the person you wish to send the email to in the “To” field. If you wish to send the email to multiple people, you can separate each email address with a semi-colon ;
3. In the “Subject” field, enter a brief description of what the email is about.
4. In the main body of the email, compose your message.
5. If you wish to include an attachment, such as a photo or document, click on the “Attach File” button near the top of the screen.
6. Once you are finished composing your email, click on the “Send” button near the top of the screen.
Assuming you have Outlook open:
1. Click on “New Email” near the top left of the screen.
2. Enter the email address of the person you wish to send the email to in the “To” field. If you wish to send the email to multiple people, you can separate each email address with a semi-colon ;
3. In the “Subject” field, enter a brief description of what the email is about.
4. In the main body of the email, compose your message.
5. If you wish to include an attachment, such as a photo or document, click on the “Attach File” button near the top of the screen.
6. Once you are finished composing your email, click on the “Send” button near the top of the screen.
To change the way your name appears in outgoing messages, in the Full name box, enter the name you want people to see when you send messages.
To add or change your signature for all outgoing messages, under Signature, choose New.
If you want to be able to use different signatures for different email accounts, under Signature, choose New, and then, in the Choose default signature box, choose the account for which you want to create or change a signature.
Choose your sending options
To specify when you want your messages to be sent, under Send messages, choose an option. For example, if you’re on a slow connection, you can choose to send messages only when you click Send.
Choose your reading options
To specify how you want your messages to be displayed, under Reading, choose an option. For example, if you want to see more of your message list, you can choose to display messages in the Preview pane.
Choose your general options
To specify how you want Outlook to handle messages and other items, under General, choose an option. For example, you can choose whether to have messages deleted from the server after you download them.
Choose your language options
To specify the language that you want to use in Outlook, under Language, choose an option.
Choose your additional options
To specify other options, under Additional, choose an option. For example, you can choose whether to download pictures in email messages.
How to Compose and Send Emails in Microsoft Outlook on Windows 11
Open the email compose window
To open the email compose window:
- Open Microsoft Outlook.
- Click New Email on the Home tab.
Fill out the email
In the To field, enter the email address of the recipient. You can add multiple recipients by separating each email address with a comma.
In the Cc field, enter the email addresses of any other recipients you want to include on the email. These recipients will be able to see each other’s email addresses.
In the Bcc field, enter the email addresses of any other recipients you want to include on the email. These recipients will not be able to see each other’s email addresses.
Enter the subject of the email in the Subject field.
Compose the body of the email in the Message field.
Attach a file
To attach a file to the email:
- Click Attach File on the Message tab.
- In the Insert File dialog box, select the file you want to attach and click Insert.
Send the email
To send the email:
- Click Send on the Message tab.
