How to Set Up Email Signatures in Microsoft Outlook on Windows 11
Posted on 19th June 2023
Overview
In Microsoft Outlook on Windows 11, you can create an email signature that will automatically be inserted into any new message or reply that you compose. This signature can include your name, contact information, and even a logo or image. You can also choose to have a different signature for each email account that you have set up in Outlook.
Instructions
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Open Microsoft Outlook on Windows 11.
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Click on the File tab in the top-left corner of the window.
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Click on the Options button in the menu that appears.
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Click on the Mail tab in the left sidebar.
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Scroll down to the Signature section and click on the radio button next to the option that says “New messages.”
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Click on the radio button next to the option that says “Replies/forwards.”
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In the text box under “Signature,” type the signature that you want to use. You can use the formatting options to make it look the way that you want.
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Click on the OK button to save your changes.
Tips
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If you have more than one email account set up in Outlook, you can choose to have a different signature for each account. To do this, click on the account that you want to change the signature for in the drop-down menu under “Signature.”
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If you want to insert an image into your signature, click on the Insert Picture button in the Signature text box. Find the image that you want to insert and click on the Insert button.
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If you want to create a hyperlink in your signature, highlight the text that you want to turn into a link and click on the Insert Hyperlink button. Type in the URL that you want to link to and click on the OK button.
When you create an email signature in Microsoft Outlook on Windows 10, the signature is automatically added to new messages as well as replies and forwards. You can create multiple signatures and choose which one to use for each email.
To create an email signature in Microsoft Outlook on Windows 10:
1. Open Microsoft Outlook and click the File tab.
2. Click Options in the left sidebar.
3. Click the Mail tab.
4. Scroll down to the Signature section.
5. Click the New button.
6. Type a name for the signature and click OK.
7. Enter the signature text in the box. You can use the default signature or create your own.
8. To use the signature with all email accounts, select the Apply to All Accounts checkbox.
9. To use the signature with a specific email account, select the account from the drop-down menu.
10. Click the Save button.
You can edit or delete an email signature at any time by following the steps above and clicking the Edit or Delete button.
How to Set Up Email Signatures in Microsoft Outlook on Windows 11
If you use Microsoft Outlook on Windows 11, you can add an email signature that will be automatically inserted at the end of every message you send. Here’s how:
1. Open Microsoft Outlook
Open Microsoft Outlook on your Windows 11 computer. Your Outlook inbox will appear.
2. Click the File tab
Click the “File” tab in the top-left corner of the screen. A drop-down menu will appear.
3. Click Options
Click “Options” in the drop-down menu. The “Outlook Options” window will appear.
4. Click Mail
Click “Mail” in the left pane of the “Outlook Options” window. The “Mail” options will appear in the right pane.
5. Scroll down to the Signature section
Scroll down to the “Signature” section of the “Mail” options.
6. Click the radio button next to “No signature”
Click the radio button next to “No signature”. This will ensure that no signature is inserted into your messages by default.
7. Click the New button
Click the “New” button. The “New Signature” window will appear.
8. Enter a name for your signature
Enter a name for your signature in the “Signature name” field. This name is for your reference only and will not be seen by recipients of your messages.
9. Click OK
Click “OK”. The “Edit Signature” window will appear.
10. Enter your signature information
Enter your signature information in the “Edit Signature” window. You can include your name, title, company name, website, phone number, email address, or any other information you want to include in your signature.
11. Click OK
Click “OK” when you’re finished. Your signature will now be saved and will be automatically inserted at the end of every message you send.
12. Select your signature
If you want to use your signature on a message you’re composing, click the “Insert” tab, then click “Signature” and select your signature from the drop-down menu.
7. If you want to add an image to your signature, click the Insert Picture button.
8. In the Insert Picture window, navigate to the location of the image you want to use, select it, and click Insert.
9. The image will be added to your signature. You can use the Picture Tools Format tab to adjust the size, margins, or alignment of the image, if desired.
10. When you’re finished creating your signature, click the OK button.
11. In the Signatures and Stationery window, make sure that the signature you just created is selected in the Select signature to edit: drop-down list.
12. In the E-mail Signature tab, make sure that the signature you just created is selected in the Choose default signature: drop-down list.
13. If you want the signature to be inserted automatically when you compose new messages or reply to messages, select the Automatically include my signature on messages I compose and Automatically include my signature on messages I forward or reply to checkboxes.
14. If you only want the signature inserted into messages when you specifically choose to do so, leave the Automatically include my signature on messages I compose and Automatically include my signature on messages I forward or reply to checkboxes deselected.
15. When you’re finished configuring your signature settings, click the OK button.
