How to Set Up an Email Account in Microsoft Outlook on Windows 11

Posted on 17th June 2023

1. Open Microsoft Outlook.

a. In the bottom-left corner of the screen, click the Windows icon.

b. In the search bar, type "Outlook," then click Microsoft Outlook in the search results.

2. Click File in the top-left corner of the screen, then click Add Account in the drop-down menu.

3. Select “Manual setup or additional server types,” then click Next.

4. Select “POP or IMAP,” then click Next.

5. Enter your account information in the fields provided, then click Next.

• Your Name: Enter your name as you want it to appear to recipients.
• Email Address: Enter your full email address.
• Account Type: Select “POP3” from the drop-down menu.
• Incoming mail server: Enter “pop.example.com,” replacing “example” with your domain name.
• Outgoing mail server (SMTP): Enter “smtp.example.com,” replacing “example” with your domain name.
• User Name: Enter your full email address.
• Password: Enter your email account password.

6. Click More Settings, then select the Outgoing Server tab.

7. Check the box next to “My outgoing server (SMTP) requires authentication,” then click the radio button next to “Use same settings as my incoming mail server.”

8. Click the Advanced tab, then enter the following information in the Incoming server (POP3) and Outgoing server (SMTP) fields:

• Incoming server (POP3): Enter “995”
• Outgoing server (SMTP): Enter “465”
• Check the box next to “This server requires an encrypted connection (SSL)”

9. Click OK, then click Next.

10. Click Finish.

How to Set Up an Email Account in Microsoft Outlook on Windows 11

If you’re using Microsoft Outlook on Windows 11, you can set up your email account in just a few steps. Here’s what you need to do:

1. Open Microsoft Outlook

First, open Microsoft Outlook on your computer. If you don’t have it installed, you can download it from Microsoft’s website.

2. Go to File > Add Account

Once Outlook is open, click on the “File” tab in the top-left corner of the window. Then, click on “Add Account” in the drop-down menu.

3. Enter Your Email Address and Password

In the “Add Account” window, enter your email address and password. Then, click on the “Next” button.

4. Select Your Account Type

Outlook will now try to detect your email account’s settings. In most cases, it will be able to do this automatically. However, if it can’t, you’ll need to select your account type from the drop-down menu.

If you’re not sure what your account type is, you can usually find it in your email provider’s documentation.

5. Enter Your Account Settings

If Outlook wasn’t able to detect your account settings automatically, you’ll need to enter them manually.

For most accounts, you’ll need to enter the following information:

• Your name: This is the name that will be shown when you send emails.
• Email address: This is your full email address, including the @domain.com part.
• Account type: This is the type of email account you’re setting up. For most accounts, this will be “IMAP” or “POP3”.
• Incoming mail server: This is the address of your email provider’s incoming mail server. For example, for Gmail, this would be “imap.gmail.com”.
• Outgoing mail server: This is the address of your email provider’s outgoing mail server. For example, for Gmail, this would be “smtp.gmail.com”.
• Username: This is your email address again. For example, if your email address is “example@gmail.com”, your username would be “example@gmail.com”.
• Password: This is the password for your email account.

You can usually find this information in your email provider’s documentation.

6. Click on the “More Settings” Button

Once you’ve entered your account information, click on the “More Settings” button.

7. Go to the “Outgoing Server” Tab

In the “More Settings” window, click on the “Outgoing Server” tab. Then, check the box next to “My outgoing server (SMTP) requires authentication”.

8. Select the “Use Same Settings as My Incoming Mail Server” Option

Under the “Outgoing Server” tab, select the “Use same settings as my incoming mail server” option. Then, click on the “OK” button.

9. Click on the “Finish” Button

Back in the “Add Account” window, click on the “Finish” button. Your email account will now be set up in Microsoft Outlook.

How to Set Up an Email Account in Microsoft Outlook on Windows 11

1. Open Microsoft Outlook.

2. Click on the File tab.

3. Click Add Account.

4. Select Manual setup or additional server types and click Next.

5. Select POP or IMAP and click Next.

6. Enter the following information for the incoming and outgoing mail servers:

• Incoming mail server: outlook.office365.com
• Outgoing mail server: smtp.office365.com

7. Enter your email address and password.

8. Select the Remember password checkbox.

9. Click More Settings.

10. Click the Outgoing Server tab.

11. Select the My outgoing server (SMTP) requires authentication checkbox.

12. Select the Use same settings as my incoming mail server checkbox.

13. Click the Advanced tab.

14. In the Incoming server (POP3) box, type 995.

15. In the Outgoing server (SMTP) box, type 587.

16. Select the This server requires an encrypted connection (SSL) checkbox under the Incoming server (POP3) heading.

17. Select the TLS under the Use the following type of encrypted connection heading.

18. Click OK.

19. Click Next.

20. When the message appears that the account was successfully added, click Finish.

In order to set up an email account in Microsoft Outlook on Windows 11, you will need to have the following information:

1. Your name
2. Your email address
3. The password for your email account
4. The incoming mail server for your email account
5. The outgoing mail server for your email account

With this information in hand, you can follow these simple steps to set up your email account in Microsoft Outlook on Windows 11:

1. Open Outlook and click on “File” in the top menu bar.
2. Click on “Add Account” in the drop-down menu.
3. Enter your name, email address, and password in the respective fields.
4. Select “IMAP” or “POP” as your incoming mail server.
5. Enter the incoming mail server for your email account in the “Incoming mail server” field.
6. Enter the outgoing mail server for your email account in the “Outgoing mail server” field.
7. Click on “More Settings” and select the “Outgoing Server” tab.
8. Check the “My outgoing server (SMTP) requires authentication” box.
9. Select “Use the same settings as my incoming mail server” from the drop-down menu.
10. Click on “OK” and then “Next” to complete the setup process.