How to Set Up Out of Office Replies in Microsoft Outlook on Windows 11
Posted on 17th June 2023
Are you going on vacation or taking a business trip? If you use Microsoft Outlook, you can set up an automatic Out of Office reply to let people know you’re away and when you’ll be back. Here’s how to do it on Windows 11.
First, open Microsoft Outlook and click on the File tab. Then click on the Automatic Replies (Out of Office) button.
Next, select the Send Automatic Replies checkbox. You can choose to send replies to people inside your organization only, or to people outside your organization as well.
If you want to, you can customize the message that will be sent as your Out of Office reply. To do so, click on the Inside My Organization tab or the Outside My Organization tab, depending on which one you want to customize.
Then, in the Message box, type the message you want to send. You can also click on the Message Format tab to format the message using different fonts, colors, and so on.
When you’re finished, click on the OK button.
Now, whenever someone sends you an email while you’re away, they’ll automatically receive your Out of Office reply.
If you’re using Microsoft Outlook on Windows 11, you can set up out of office replies to let people know you’re away from your desk. Here’s how:
1. Open Microsoft Outlook and click on the File tab.
2. Click on the Info tab and then click on the Automatic Replies (Out of Office) button.
3. In the Automatic Replies window, select the Send automatic replies checkbox.
4. Select the Only send during this time period checkbox and enter the dates you’ll be away from your desk.
5. In the message body, type the message you want to send to people who email you while you’re away.
6. When you’re finished, click the OK button.
That’s all you need to do to set up out of office replies in Microsoft Outlook on Windows 11.
Assuming that you have Outlook open and are currently viewing your inbox, the first thing you’ll need to do is click on the File tab in the upper-left corner of the screen. This will bring up the backstage view, which is where all of the account and settings options for Outlook are located. Next, click on the Automatic Replies (Out of Office) option in the left column. If you don’t see this option, it means that your Exchange administrator hasn’t enabled the Out of Office feature on the server. In that case, you’ll need to contact your administrator to have them enable the feature.
Once you click on the Automatic Replies (Out of Office) option, the Automatic Replies dialog box will appear. The first thing you need to do in this dialog box is select the Send automatic replies checkbox. By default, this option is turned off, so you’ll need to select it in order to enable Out of Office replies.
Once you’ve selected the Send automatic replies checkbox, you can then specify when you want the Out of Office replies to be sent. You can choose to have the replies sent only to people who are in your Contacts list, only to people in your organization, or to all senders. The All senders option is turned on by default, but you can change it to one of the other two options if you want to be more selective about who receives your Out of Office replies.
After you’ve specified when you want the Out of Office replies to be sent, you can then enter the message that you want to be sent in the message body text box. You can use the default message that Outlook provides, or you can enter your own custom message. If you enter your own custom message, you can use the available formatting options to format the text, insert hyperlinks, or add images.
When you’re finished composing your message, click the OK button to save your changes and close the Automatic Replies dialog box. That’s all there is to it! Now, whenever you receive an email while you’re away from your desk, Outlook will automatically reply with the message that you composed.
How to Set Up Out of Office Replies in Microsoft Outlook on Windows 11
If you’ll be away from your desk for an extended period of time, you can set up an out of office reply in Microsoft Outlook. This will automatically send a reply to anyone who emails you, letting them know that you’re away and when you’ll be back. Here’s how to do it.
Open Microsoft Outlook and click on the File tab.
Click on the Automatic Replies (Out of Office) button in the middle of the screen.
Check the Send Automatic Replies box.
If you want to send different replies to people inside and outside your organization, check the Send Replies Only During This Time Period box and enter the dates when you’ll be away.
In the Inside My Organization tab, type the message you want to send to people within your company.
In the Outside My Organization tab, type the message you want to send to people outside your company.
If you want to send a different message to specific people, click on the Exception List button.
Click the OK button when you’re done.
Your out of office reply will now be active and will automatically send a reply to anyone who emails you.
If you want to set up an out of office reply in Microsoft Outlook on Windows 11, you can do so by following these steps:
1. Open Microsoft Outlook and click on the File tab.
2. Click on the Info tab and then click on the Automatic Replies (Out of Office) button.
3. In the Automatic Replies (Out of Office) window, select the Send automatic replies checkbox.
4. You can then choose to send replies to everyone or only to people in your Contacts list.
5. If you want to, you can also set a start and end date for your out of office reply.
6. In the message box, type the message that you want to send as your out of office reply.
7. When you’re finished, click the OK button.
