How to Create To-Do List Templates in Microsoft To Do on Windows 11

Posted on 17th June 2023

Introduction

If you often find yourself creating the same to-do lists over and over again, you can save time by creating a template in Microsoft To Do. This way, you can quickly create new to-do lists based on your template. In this article, we’ll show you how to create to-do list templates in Microsoft To Do on Windows 11.

Creating a To-Do List Template

To create a to-do list template in Microsoft To Do on Windows 11, follow these steps:

Open Microsoft To Do.
Click the three dots in the top-right corner of the screen and select Settings from the drop-down menu.
In the Settings window, click Manage lists in the left sidebar.
Click the + button in the top-right corner of the screen.
In the Add a list window, enter a name for your list template and click Add.
In the newly created list, add the tasks that you want to include in your template. You can add tasks by clicking the + button in the top-right corner of the screen.
When you’re finished adding tasks, click the three dots in the top-right corner of the screen and select Settings from the drop-down menu.
In the Settings window, click Manage lists in the left sidebar.
Hover over the list that you want to use as a template and click the three dots that appear.
In the drop-down menu, click Use as template.

Using a To-Do List Template

To use a to-do list template in Microsoft To Do on Windows 11, follow these steps:

Open Microsoft To Do.
Click the three dots in the top-right corner of the screen and select Settings from the drop-down menu.
In the Settings window, click Manage lists in the left sidebar.
Click the + button in the top-right corner of the screen.
In the Add a list window, enter a name for your list and click Add.
In the newly created list, click the three dots in the top-right corner of the screen and select Settings from the drop-down menu.
In the Settings window, click Use as template in the left sidebar.
In the Use as template window, select the list that you want to use as a template and click Use.

Conclusion

In this article, we’ve shown you how to create to-do list templates in Microsoft To Do on Windows 11. Creating templates can save you time if you find yourself creating the same to-do lists over and over again.

Assuming you have already downloaded and installed Microsoft To Do, open the app and sign in with your Microsoft account.

To create a new to-do list, click the “+” icon in the bottom left corner of the main screen. A new list will appear in the middle of the screen, with a default name of “New List”.

To edit the list name, click on the list name and type in a new name. You can also change the list color by clicking on the color swatch next to the list name.

To add items to the list, click on the “+” icon next to the list name. A new item will appear at the bottom of the list, with a default name of “New Item”.

To edit the item name, click on the item name and type in a new name. You can also mark the item as complete by clicking on the checkbox next to the item name.

To add a due date to the item, click on the item name and then click on the “Add Date” button. A calendar will appear, and you can select the due date from the calendar.

To add a note to the item, click on the item name and then click on the “Add Note” button. A text box will appear, and you can type in your note.

To add a file to the item, click on the item name and then click on the “Add File” button. A file explorer will appear, and you can select the file you want to attach.

To share the list with another user, click on the list name and then click on the “Share” button. A new window will appear, and you can enter the email address of the user you want to share the list with.

When you are finished, close the list by clicking on the “X” in the top right corner of the list.