How to Create Parameter Forms in Microsoft Access on Windows 11

Posted on 17th June 2023

Introduction

In Microsoft Access, a parameter form is a way to enter data into a query. A parameter form can be used to enter one or more pieces of information that can be used to filter the data in a query. For example, you could use a parameter form to ask the user for a date range or a specific value. In this article, we will show you how to create a parameter form in Microsoft Access on Windows 11.

Creating a Parameter Form

To create a parameter form in Microsoft Access, you will need to use the “Create Form” wizard. To do this, open Microsoft Access and then click on the “Create” tab. Next, click on the “Form” icon in the “Forms” group. This will open the “Create Form” wizard. In the first step of the wizard, you will need to select the fields that you want to include in the form. For this example, we will add the “FirstName” and “LastName” fields. Once you have selected the fields that you want to include, click on the “Next” button.

In the second step of the wizard, you will need to choose a layout for your form. For this example, we will choose the “Columnar” layout. Once you have chosen a layout, click on the “Next” button.

In the third step of the wizard, you will need to choose a name for your form. For this example, we will name the form “Parameter Form”. Once you have chosen a name for the form, click on the “Finish” button.

Adding a Parameter to the Form

Once you have created the form, you will need to add a parameter to it. To do this, open the form in design view. To do this, double-click on the form in the “Navigation Pane”. Once the form is open in design view, click on the “Text Box” icon in the “Toolbox”. This will insert a text box into the form. Next, you will need to right-click on the text box and click on the “Properties” option. This will open the “Property Sheet” for the text box. In the “Property Sheet”, you will need to find the “ControlSource” property and set it to the name of the parameter that you want to use. For this example, we will set the “ControlSource” property to “FirstName”.

Once you have set the “ControlSource” property, you will need to find the “DefaultValue” property. The “DefaultValue” property is used to set the default value for the parameter. For this example, we will set the “DefaultValue” property to “John”.

Running the Query

Once you have created the form and added the parameter to it, you will need to run the query. To do this, open the query in design view. To do this, double-click on the query in the “Navigation Pane”. Once the query is open in design view, click on the “Run” button. This will open the form. Enter the value for the parameter and then click on the “OK” button. This will run the query and display the results.

Conclusion

In this article, we have shown you how to create a parameter form in Microsoft Access on Windows 11. We have also shown you how to add a parameter to the form and how to run the query.

In the previous article, we looked at how to create parameter forms in Microsoft Access on Windows 10. In this article, we will look at how to create parameter forms in Microsoft Access on Windows 11.

There are two ways to create parameter forms in Microsoft Access. The first way is to use the Form Wizard. To do this, select the Tables tab in the left pane of the Microsoft Access window. In the center pane, double-click the table that you want to use as the basis for your form. This will open the Table Wizard.

In the Table Wizard, select the Fields tab. In the Available Fields list, select the fields that you want to include in your form. You can use the up and down arrow buttons to rearrange the order of the fields. When you have finished selecting the fields, click the Next button.

On the next page of the Table Wizard, select the Layout tab. In the Form Layout list, select the layout that you want to use for your form. You can preview the different layouts by clicking on them. When you have selected the layout that you want to use, click the Next button.

On the next page of the Table Wizard, select the Format tab. In the Form Format list, select the format that you want to use for your form. You can preview the different formats by clicking on them. When you have selected the format that you want to use, click the Next button.

On the next page of the Table Wizard, select the Finish tab. In the Form Name field, type a name for your form. In the Table/Query drop-down list, select the table or query that you want to use as the basis for your form. In the Output Options section, select the Output to Microsoft Access option. In the Output Location field, browse to the location where you want to save the form. When you have finished, click the Finish button.

Your form will now be created and saved in the location that you specified. You can open it by double-clicking on it in the left pane of the Microsoft Access window.

The second way to create parameter forms in Microsoft Access is to use the Form Designer. To do this, select the Forms tab in the left pane of the Microsoft Access window. In the center pane, double-click the form that you want to use as the basis for your form. This will open the Form Designer.

In the Form Designer, select the Fields tab. In the Available Fields list, select the fields that you want to include in your form. You can use the up and down arrow buttons to rearrange the order of the fields. When you have finished selecting the fields, click the Add button.

On the next page of the Form Designer, select the Layout tab. In the Form Layout list, select the layout that you want to use for your form. You can preview the different layouts by clicking on them. When you have selected the layout that you want to use, click the Next button.

On the next page of the Form Designer, select the Format tab. In the Form Format list, select the format that you want to use for your form. You can preview the different formats by clicking on them. When you have selected the format that you want to use, click the Next button.

On the next page of the Form Designer, select the Finish tab. In the Form Name field, type a name for your form. In the Table/Query drop-down list, select the table or query that you want to use as the basis for your form. In the Output Options section, select the Output to Microsoft Access option. In the Output Location field, browse to the location where you want to save the form. When you have finished, click the Finish button.

Your form will now be created and saved in the location that you specified. You can open it by double-clicking on it in the left pane of the Microsoft Access window.