How to Use Conversation Clean Up in Microsoft Outlook on Windows 11

Posted on 16th June 2023

Overview

If you’re using Microsoft Outlook on Windows 11, you can use the Conversation Clean Up feature to remove duplicate emails from a conversation. This can be helpful if you’re trying to declutter your inbox or if you want to make sure you’re only keeping the most relevant emails in a thread. In this article, we’ll show you how to use Conversation Clean Up in Microsoft Outlook on Windows 11.

Using Conversation Clean Up

To use Conversation Clean Up, first select the conversation you want to clean up. Then, click the “…” button at the top of the conversation and select “Clean Up Conversation.”

You’ll see a pop-up window with some options for how to clean up the conversation. You can choose to delete all duplicate messages in the conversation, delete all messages except the most recent one, or delete all messages except the ones you’ve marked as important. Select the option that you want and click “Clean Up.”

Conversation Clean Up will now remove the duplicate messages from the conversation.

Things to Keep in Mind

There are a few things to keep in mind when using Conversation Clean Up:

• Conversation Clean Up only works on conversations that are in your inbox. If you want to clean up a conversation that’s in another folder, you’ll need to move it to your inbox first.
• Conversation Clean Up only works on conversations that are between you and one other person. If you’re in a group conversation, you won’t be able to use Conversation Clean Up.
• Conversation Clean Up only works on messages that are in the same language. If you’re trying to clean up a conversation that includes messages in multiple languages, you’ll need to use a different method.

Conclusion

Conversation Clean Up is a helpful feature in Microsoft Outlook that can be used to remove duplicate messages from a conversation. Keep in mind that it only works on conversations that are in your inbox and that are between you and one other person. If you’re trying to clean up a conversation that includes messages in multiple languages, you’ll need to use a different method.

Assuming you have Outlook open:

1) On the Home tab, in theDelete group, click Conversation Clean Up.

2) In the Clean Up Conversation dialog box, click one of the following options, and then click OK.

3) To delete all messages in the selected conversation except for the most recent one from each sender, click Remove All but the Newest from Each Sender.

4) To delete all messages in the selected conversation except for the ones that you have marked as unread, click Remove All but the Unread Messages.

5) To delete all messages in the selected conversation, click Remove All Messages in the Conversation.

6) To delete only the selected message, click Remove the Selected Message.

You can also clean up a conversation by opening it, and then on the Home tab, in the Delete group, clicking Clean Up Conversation.

If you’ve been using Microsoft Outlook for a while, you’re probably familiar with the Conversation Clean Up feature. This feature allows you to quickly remove all the messages in a conversation that you’re no longer interested in.

To use Conversation Clean Up, first select the conversation that you want to clean up. Then, click the “Clean Up Conversation” button in the ribbon.

In the Clean Up Conversation dialog box, you have a few options. First, you can choose to delete all the messages in the conversation, or just the messages that are older than a certain number of days.

You can also choose to keep only the latest message in the conversation, or to keep only unread messages.

Once you’ve made your choices, click the “Clean Up” button, and Outlook will remove all the messages that meet your criteria.

If you find that you’re using Conversation Clean Up a lot, you can add a button for it to the Quick Access Toolbar. To do this, click the File tab, and then click Options.

In the Outlook Options dialog box, click the Quick Access Toolbar tab. Then, in the Choose commands from list, click All Commands.

Scroll down the list of commands until you find Conversation Clean Up, and then click the Add button.

Click OK to close the Outlook Options dialog box.

Now, when you’re in a conversation, you can quickly clean it up by clicking the Conversation Clean Up button on the Quick Access Toolbar.

Conversation Clean Up can be a handy way to keep your Inbox tidy. But it’s also important to use it with care, so that you don’t accidentally delete messages that you still need.

If you want to quickly remove a lot of messages from a conversation in Outlook on Windows 11, you can use Conversation Clean Up. This feature will delete all messages in the conversation that are not marked as important, and it will also remove any attachments.

To use Conversation Clean Up, first select the conversation that you want to clean up. Then, click the “Clean Up Conversation” button in the “Delete” group on the “Home” tab.

If you want to keep some messages in the conversation, you can mark them as important before using Conversation Clean Up. To do this, select the message, click the “Important” button in the “Tags” group on the “Home” tab, and then click “Save & Close”.

After you use Conversation Clean Up, the selected conversation will be removed from your inbox. However, a copy of the conversation will still be available in your “Deleted Items” folder.

If you want to clean up the conversation without deleting any messages, you can use the Conversation Clean Up feature. This will remove all messages in the conversation that are not in your Inbox. To use this feature, right-click on the conversation and select Clean Up Conversation.

If you want to delete the entire conversation, you can do so by selecting the conversation and pressing the Delete key. You can also right-click on the conversation and select Delete Conversation.