How to Use Presenter View in Microsoft PowerPoint on Windows 11
Posted on 20th June 2023
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In PowerPoint, Presenter View is a display option that allows the presenter to view the current slide, next slide, speaker notes, and a timer on their screen while the audience sees only the slide. It’s a great way to keep track of your place and time while delivering a presentation.
To use Presenter View, you’ll need two monitors: one for the presenter and one for the audience. The presenter’s monitor will show Presenter View, and the audience’s monitor will show the slides.
Here’s how to set up Presenter View:
1. Connect the second monitor to your computer.
2. Open PowerPoint and go to the Slide Show tab.
3. In the Set Up group, click Set Up Slide Show.
4. Under Display options, select the check box next to Use Presenter View.
5. Click OK.
Now, when you start your slide show, Presenter View will appear on the presenter’s monitor and the slides will appear on the audience’s monitor.
To navigate through your presentation in Presenter View:
1. Use the left and right arrow keys on your keyboard to move between slides.
2. Use the up and down arrow keys to scroll through the notes for each slide.
3. To end the presentation, press Esc.
When you’re giving a presentation, Presenter View is a great way to keep track of your place and time. It’s also a great way to view your speaker notes while the audience sees only the slides.
If you’re giving a presentation in Microsoft PowerPoint, you can use Presenter View to view your presentation with your speaker notes on your computer, while your audience views the slides on a separate display or projector.
To use Presenter View:
1. Connect your computer to the projector or second display.
2. Open your PowerPoint presentation.
3. Click the “Slide Show” tab.
4. Click “Set Up Show.”
5. Check the “Use Presenter View” option.
6. Click “OK.”
7. Click “From Beginning” or “From Current Slide” to start your presentation.
When you start your presentation, Presenter View will appear on your computer. Presenter View includes the following elements:
Slide preview: This area shows a preview of the next slide in your presentation.
Presentation timer: This timer keeps track of how long you’ve been presenting.
Speaker notes: This area displays your speaker notes for the current slide. You can also use the pen, highlighter, and eraser tools to annotate your notes.
Thumbnails: These small images show all of the slides in your presentation. You can click a thumbnail to jump to that slide.
Current slide: This area shows the slide that’s currently being displayed on the projector or second display.
Next slide: This area shows a preview of the next slide in your presentation.
When you’re ready to advance to the next slide, click the “Next” button in the Current Slide area or press the right arrow key on your keyboard.
To end your presentation, click the “End Show” button in the Current Slide area.
In PowerPoint, presenter view is a feature that lets you see your presentation with speaker notes on one computer (your laptop, for example), while your audience views the notes-free presentation on a different screen (like a projector connected to your laptop).
To use presenter view:
1. Connect your laptop to the projector.
2. Open your PowerPoint presentation.
3. Click the “Slide Show” tab.
4. Click “Set Up Show.”
5. Check the “Use Presenter View” box.
6. Click “OK.”
Now, when you start your slide show, your laptop will show the speaker notes while the projector shows the slide without the notes.
To advance the slides, you can use the mouse, the keyboard, or a remote control.
To advance the slides using the mouse, click on the slide you want to show.
To advance the slides using the keyboard, press the right arrow key.
To advance the slides using a remote control, click the “Forward” button.
To go back to a previous slide, you can use the mouse, the keyboard, or a remote control.
To go back to a previous slide using the mouse, click on the slide you want to show.
To go back to a previous slide using the keyboard, press the left arrow key.
To go back to a previous slide using a remote control, click the “Back” button.
If you want to use Presenter View but don’t have a second monitor, you can use PowerPoint’s built-in Presenter View on your Windows 11 computer.
To use Presenter View:
1. Connect your computer to a projector or second monitor.
2. Open PowerPoint and go to the Slide Show tab.
3. In the Set Up group, click Set Up Slide Show.
4. Under Show type, select Browsed by an individual (window).
5. Under Advance slides, select Use Presenter View.
6. Click OK.
When you start the slide show, PowerPoint will open two windows. One window will display the slide show on the projector or second monitor. The other window, Presenter View, will display on your computer.
Presenter View includes the current slide, the next slide, a timer, and your speaker notes. You can also use Presenter View to advance the slides, go back to previous slides, and end the slide show.
To advance the slides in Presenter View:
1. Click the Next button.
2. Press the spacebar on your keyboard.
3. Press the right arrow key on your keyboard.
4. Swipe forward on your touchpad.
To go back to a previous slide:
1. Click the Previous button.
2. Press the left arrow key on your keyboard.
3. Swipe backward on your touchpad.
To end the slide show:
1. Click the End Slide Show button.
2. Press the Esc key on your keyboard.
When you’re ready to present, click the Slide Show tab, then click From Beginning or From Current Slide.
To advance your slides, do one of the following:
On the Slide Show tab, click the Advance Slide arrow.
On the keyboard, press N for next or P for previous.
To end your slide show, do one of the following:
On the Slide Show tab, click End Show.
On the keyboard, press Esc.
If you have never used Presenter View in PowerPoint, or if you have never even heard of it, don’t worry. It’s actually very simple to use and can be a great way to make your presentations more engaging and professional.
To use Presenter View, you will need to have two monitors connected to your computer. One monitor will be for your PowerPoint presentation, and the other monitor will be for your Presenter View.
When you are ready to start your presentation, click the “Slide Show” tab at the top of the PowerPoint window. Then, click “Set Up Show.”
In the Set Up Show dialog box, select “Use Presenter View.” Then, click “OK.”
Now, when you start your presentation, your PowerPoint presentation will appear on one monitor, and your Presenter View will appear on the other monitor.
Your Presenter View will show your current slide, the next slide, your speaker notes, and a timer. It also has a few other features that can be helpful, such as the ability to jump to a specific slide, black out your screen, and more.
To learn more about using Presenter View, be sure to check out the PowerPoint help documentation.
