Setting up Print Server in Windows Server 2022

Posted on 16th June 2023

Introduction

In this article, we will show you how to set up a Print Server in Windows Server 2022. Print Server is a service that allows you to share printers and print jobs with other computers on your network. Setting up a Print Server is a relatively simple process, and we will walk you through each step of the process.

Step 1: Install the Print Server Role

The first step is to install the Print Server role. To do this, open the Server Manager console and click on “Add Roles and Features”.

On the “Before you begin” page, click “Next”. On the “Select installation type” page, select “Role-based or feature-based installation” and click “Next”. On the “Select destination server” page, select the server on which you want to install the Print Server role and click “Next”.

On the “Select server roles” page, select the “Print Server” role and click “Next”. On the “Confirm installation selections” page, click “Install”.

On the “Results” page, you should see that the Print Server role has been installed successfully.

Step 2: Configuring the Print Server

Now that the Print Server role has been installed, we need to configure it. To do this, open the Print Management console. This can be done by going to Start > Administrative Tools > Print Management.

In the Print Management console, expand the “Print Servers” node and then select the server on which you installed the Print Server role. In the right pane, you should see a list of all the printers that are installed on the server. Right-click on the printer that you want to share and select “Share”.

In the “Share this printer” dialog box, enter a share name for the printer and click “OK”.

Now that the printer has been shared, we need to add it to the list of printers that the Print Server will manage. To do this, right-click on the “Print Servers” node and select “Add/Remove Servers”.

In the “Add or Remove Servers” dialog box, click “Add”. In the “Add Servers” dialog box, enter the name of the server on which you installed the Print Server role and click “OK”.

You should now see the server in the “Print Servers” list. Select the server and click “Add >”. Click “OK”.

The server should now be added to the list of servers that the Print Server manages. You can now close the Print Management console.

Step 3: Adding Printers to the Print Server

Now that the Print Server is configured, we need to add the printers that we want to share. To do this, open the Devices and Printers control panel. This can be done by going to Start > Devices and Printers.

In the Devices and Printers control panel, click “Add a printer”. In the “Add a printer” wizard, select “Add a network, wireless or Bluetooth printer”.

On the “Choose a printer” page, select the printer that you want to add and click “Next”. On the “Install the printer driver” page, select the driver for the printer and click “Next”.

On the “Choose a printer port” page, select the port for the printer and click “Next”. On the “Install the printer driver” page, click “Finish”.

The printer should now be added to the Print Server. You can now close the Devices and Printers control panel.

Step 4: Testing the Print Server

To test the Print Server, we will try to print a document from a client computer. To do this, open the document that you want to print and select the “Print” option. In the “Print” dialog box, select the printer that you want to use and click “Print”.

The document should now be sent to the Print Server and should start printing. If the document does not print, check the printer queue on the Print Server to see if the document is stuck in the queue.

Conclusion

In this article, we showed you how to set up a Print Server in Windows Server 2022. We also showed you how to add printers to the Print Server and how to test the Print Server. If you have any questions or feedback, please feel free to leave a comment.

In order to set up a print server in Windows Server 2022, you will need to perform the following steps:

1. Install the Print and Document Services role.

2. Configure the Print and Document Services role.

3. Add the printers that you want to make available to the server.

4. Configure the printers.

5. Configure the printer permissions.

6. Test the print server.

1. Installing the Print and Document Services role

To install the Print and Document Services role, open the Server Manager console and click on the “Add Roles and Features” link. On the “Before you begin” page, click on the “Next” button. On the “Select installation type” page, select the “Role-based or feature-based installation” option and click on the “Next” button. On the “Select destination server” page, select the server on which you want to install the Print and Document Services role and click on the “Next” button.

On the “Select server roles” page, select the “Print and Document Services” role and click on the “Next” button. On the “Print and Document Services” page, click on the “Next” button. On the “Confirm installation selections” page, click on the “Install” button. On the “Results” page, click on the “Close” button.

2. Configuring the Print and Document Services role

After you have installed the Print and Document Services role, you need to configure it. To do this, open the Server Manager console and click on the “Tools” menu. In the “Tools” menu, select the “Print Management” option.

In the Print Management console, expand the “Print Servers” node and select the server on which you have installed the Print and Document Services role. In the “Actions” pane, click on the “Configure Server” link.

On the “Welcome to the Configuration Wizard for Print and Document Services” page, click on the “Next” button. On the “Select Role Services” page, select the “Print Server” and “Internet Printing” role services and click on the “Next” button. On the “Confirm Selections” page, click on the “Next” button.

On the “Results” page, click on the “Close” button.

3. Adding the printers to the server

After you have installed and configured the Print and Document Services role, you need to add the printers that you want to make available to the server. To do this, open the Print Management console and expand the “Print Servers” node.

In the “Actions” pane, click on the “Add Printer” link. On the “Add Printer” page, select the “Local printer” option and click on the “Next” button. On the “Choose a printer port” page, select the “Create a new port” option and click on the “Next” button.

On the “Type a port name” page, enter the name of the printer port and click on the “Next” button. On the “Configure Port” page, select the “Standard TCP/IP Port” option and click on the “Next” button.

On the “Add Standard TCP/IP Printer Port Wizard” page, enter the IP address of the printer and click on the “Next” button. On the “Completing the Add Standard TCP/IP Printer Port Wizard” page, click on the “Finish” button.

4. Configuring the printers

After you have added the printers to the server, you need to configure them. To do this, open the Print Management console and expand the “Print Servers” node.

In the “Actions” pane, click on the “Manage Printers” link. In the “Printers” list, right-click on the printer that you want to configure and select the “Properties” option.

In the “Printer properties” dialog box, select the “Ports” tab. In the “Ports” list, select the printer port that you have created and click on the “Configure Port” button.

In the “Configure Port” dialog box, select the “Printer pooling” option and click on the “OK” button.

5. Configuring the printer permissions

After you have configured the printers, you need to configure the printer permissions. To do this, open the Print Management console and expand the “Print Servers” node.

In the “Actions” pane, click on the “Manage Printers” link. In the “Printers” list, right-click on the printer for which you want to configure the permissions and select the “Manage sharing” option.

In the “Printer sharing” dialog box, select the “Share this printer” option and click on the “OK” button.

6. Testing the print server

After you have configured the print server, you need to test it. To do this, open the Control Panel and select the “View devices and printers” option.

In the “Devices and Printers” window, double-click on the printer that you have configured. In the “Printing Preferences” dialog box, select the “Print Test Page” option and click on the “OK” button.

If the test page is printed successfully, then the print server is working correctly.