How to Use Email Templates in Microsoft Outlook on Windows 11
Posted on 19th June 2023
Email templates can save you a lot of time when you find yourself sending similar emails over and over again.
Whether you are sending out a mass email to a list of contacts or simply responding to the same customer support request multiple times, an email template can be a helpful way to streamline your process.
In this article, we will show you how to create and use email templates in Microsoft Outlook on Windows 11.
Creating an Email Template
To create a new email template in Microsoft Outlook, start by composing a new email message.
Enter the recipient’s email address, subject line, and any other necessary information.
Then, write out the email content as you normally would.
When you are finished, click the “File” tab and select “Save As.”
In the “Save As” window, select “HTML” from the “Save as type” drop-down menu.
Give your email template a name and click “Save.”
Now, whenever you need to use this email template, you can simply open the HTML file and click “Send.”
Using an Email Template
If you want to use an email template that you have already created, open the template file in Microsoft Outlook.
Make any necessary changes to the template, such as updating the recipient’s email address or changing the subject line.
Then, click “Send.”
You can also use an email template when composing a new email message.
To do this, click the “Insert” tab and select “Attach File.”
In the “Insert File” window, navigate to the location of your email template and click “Insert.”
The template will be inserted into the body of the new email message.
Make any necessary changes and click “Send.”
Assuming you have already created your email template, here’s how to use email templates in Microsoft Outlook on Windows 11.
1. In the upper-left corner of Outlook, select File.
2. Under File, select New.
3. A drop-down menu will appear. From the drop-down menu, select Choose Form.
4. In the Choose Form window, select User Templates in File System from the Look In drop-down menu.
5. From the list of available templates, select the template you wish to use and then click Open.
Your email template will now be loaded into a new message window in Outlook. You can make any necessary changes to the template and then click Send when you’re ready to send your message.
If you want to use an email template in Microsoft Outlook on Windows 11, there are a few different ways you can do it. One way is to use the built-in email templates that are available in Outlook. To do this, click the New Email button on the Home tab. Then, click the drop-down arrow next to the Templates button in the Message tab. You’ll see a list of built-in templates that you can choose from.
Another way to use email templates in Outlook is to create your own custom templates. To do this, click the File tab and then click New. Under the Available Templates section, click the Personal Templates option. This will open the file explorer so you can browse to the location where you want to save your template. Give your template a name and then click Save.
Now that you’ve created your template, you can use it whenever you want by clicking the New Email button and then clicking the drop-down arrow next to the Templates button. Your custom template will be listed under the My Templates section.
You can also use email templates when you’re replying to or forwarding an email. To do this, click the Reply or Forward button. Then, click the drop-down arrow next to the Templates button. You’ll see the same list of built-in and custom templates that you saw when you were creating a new email. Just choose the template you want to use and then click OK.
Email templates can be a great time-saver, especially if you find yourself sending similar emails on a regular basis. With a few clicks, you can have a professional-looking email that’s ready to send. Please also use for italics and for bold.
Email templates can save you a lot of time when you find yourself sending similar emails over and over again. With Outlook’s email template feature, you can create and save email templates and then use them to quickly compose new emails.
Here’s how to use email templates in Microsoft Outlook on Windows 11.
Create a New Email Template
To create a new email template in Outlook, start by composing a new email as you normally would. Then, click the “File” tab in the top-left corner of the window.
In the “File” menu that appears, click “Save As”. In the “Save As” window that appears, select “Outlook Template” from the “Save as type” drop-down menu.
Give your new template a name and click “Save”. Your template will now be saved in the “Custom Templates” folder in your “Documents” folder.
Use a Saved Email Template
To use a saved email template, click the “New Email” button in the top-left corner of the Outlook window. In the “New Email” window that appears, click the “More” button in the bottom-left corner.
In the menu that appears, hover your mouse over the “Choose Form” option. In the sub-menu that appears, click “Choose Form”.
In the “Choose Form” window that appears, select “User Templates in File System” from the “Look In” drop-down menu. Then, double-click the template you want to use.
Your template will now be loaded into the “New Email” window. You can make any changes you want, then click the “Send” button to send your email.
Edit a Saved Email Template
To edit a saved email template, open the “Custom Templates” folder in your “Documents” folder. Then, double-click the template you want to edit.
Your template will now be loaded into the Outlook editor. Make any changes you want, then click the “File” tab in the top-left corner of the window.
In the “File” menu that appears, click “Save”. Your changes will now be saved to the template.
Delete a Saved Email Template
To delete a saved email template, open the “Custom Templates” folder in your “Documents” folder. Then, right-click the template you want to delete and click “Delete” in the menu that appears.
Conclusion
Email templates can save you a lot of time when you find yourself sending similar emails over and over again. With Outlook’s email template feature, you can create and save email templates and then use them to quickly compose new emails.
